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Everything You Need to Know About Wedding Party Transportation

Wedding transportation is one of the most critical aspects of the event. If it isn’t effortless- you may end up being late for your wedding, some important guests might fail to arrive, or the transportation company might even cancel at the last minute. It is vital to have a plan in place to avoid these hassles. Here are some tips that can help you get the best transportation for the wedding:


When Should You Book?

It is best to book transportation for the wedding, four to six months in advance. If the wedding is in April, May, or June, consider booking the cars at least seven to eight months prior to the wedding date. Transportation companies are busy during this time as they have to cater to clients booking limos for proms, graduations, and other weddings.  This planning will ensure you have the number of vehicles you need on your wedding day.


Who Should You Transport?


This aspect depends entirely on your budget and preferences. You would typically need transportation for the bride, groom, their assistants, family members, and close friends. Here’s a list of people you might need to transport:


  • Bride and groom’s parents
  • Close aunts and uncles
  • Siblings
  • Best friends
  • Bridesmaids and groomsmen
  • Children in the family


If the distance between the wedding and reception venues is more than 30 minutes apart, it’s a good idea to provide transportation to your guests. Most guests won’t bother to drive that far or could find it too taxing.


What’s The Timeline?

One of the most important factors to consider is the timeline. You need to be at the wedding venue at least 15 minutes before it is due to start, which means you will need to leave home at the right time. Here’s what you can do to determine the timeline:


  • Make at least two to three test drives from your home to the wedding venue. Ensure you head out at the same time as the time of the wedding. For example, if the wedding is on a Sunday, at 11 am, do the test drives around the same time. It will give you a realistic idea of how long it takes to reach the destination.
  • Account for the time it takes to usher all of the excited guests and the bridal party into the car, which can easily take anywhere between 15 to 30 minutes.
  • Take traffic conditions into account and maintain a buffer of around 20 to 30 minutes, especially if you need to travel over a longer distance.


You need to know when the transportation will arrive at the pick-up location. It is better to leave a little earlier and reach the venue on time than to be late and keep the rest of the guests waiting.


Average Cost of Wedding Transportation 

The average cost of wedding transportation is around $850, but this can vary based on the type and number of vehicles you use. When it comes to cost, the duration you book the vehicle for is the other deciding factor. Luxury vehicles are a little more expensive than traditional sedans. Last-minute bookings can cost more than advance bookings.

Most companies charge by the hour and require you to book for a minimum of three hours. They may charge additionally for wait time, delays, stops, and multiple pick-up points. You will need to pay related taxes and give your driver a 15 to 20% tip. Some companies offer wedding packages with several great freebies and discounts. Shop around to find the most affordable deal.

Conducting proper research well in advance, checking out multiple service operators and the wedding transportation package deals they offer, will help to ensure you get the type of service you need at competitive pricing.

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